The other day I was in a business meeting. The meeting started on time…but the video projector did not. We tried multiple computers and settings until we finally concluded the thing was broken. We were at a stand still. We were working on some database design tasks and we really needed to all look at the same screen in order to accomplish our meeting objectives.
I looked around the room and saw 6 laptops. Everyone had a screen directly in front of them. I thought (to myself) “What if they could all see what I’m seeing on their screen?” Then the solution dawned on me. Mac OS X Leopard has built in screen sharing (via iChat or direct connection with VNC). I opened my computer for screen sharing and had everyone else in the room connect to my computer so they could view my screen in a window on their laptops.
Now not only could everyone see directly what I was doing on my screen, but we had another major benefit. Each meeting participant could also interactively control the screen whenever desired. This feature actually led to some confusion as multiple people tried to do something at the same time causing the mouse pointer to jump around or keys typing. By the end of the meeting we had established a new meeting norm for “hands off”. Everyone was required to put their hands up in the air “hold up style” and let designated driver do the work when we handed off control.
This is now possibly the preferred method of working. Even if we had the projector working…we could still allow people to connect this way on their laptop. It really made things easier and added some new dynamics to the meeting that made for fun and productivity.